A vendor qualification questionnaire is needed to understand how equipped the vendor is to supply manufactured raw materials to a company. Depending on the answers provided, the top management of a firm decides whether they should establish a business relationship with those vendors. The following questionnaire test the quality of materials, certification of vendor, shipping documents needed, etc.

Sample Vendor qualification questionnaire:

Name of the vendor:   ______________________________

Phone number:   ______________________________

Email address:            ______________________________

Fax:                  ______________________________

Name of the representative: ____________________________________

Email id of the representative: __________________________________

Q1: Please provide a business description of your business


Q2. Did you ever provide raw material supplies to any company?

a)   Yes

b)   No

Q3. Please name some of the most supplied materials?

________________ ________________ ________________ ________________

Q4. Are you a certified manufacturer?

a)   Yes

b)   No

Q5. If the answer to the above question is ‘yes’, please give the name of the certification.


Q6. What kind of quality assurance testing in undertaken in your company? Please describe in brief.


Q7. What kind of documents do you exchange during shipment of material supplies to your customer?


Q8. What is the credit period given to companies who buy materials from you?


Q9. Did any company or government prohibit you from supplying raw materials to them?

a)   Yes

b)   No

Q10. If the answer to the above question is ‘yes’, please provide the names of those companies or governments.


Q11. What is the time duration needed for informing you to manufacture raw materials before being delivered to us?