A vendor management questionnaire is a way to decide the vendor selection among different vendors who can supply the same product. The questionnaire tests the competitiveness of the vendor with respect to its competitors, its business locations, transportation facilities, purchase order requirements, etc.

Sample Vendor Management questionnaire:

Name of the vendor:   ______________________________

Phone number:   ______________________________

Email address:            ______________________________

Fax:                  ______________________________

Address:            ________________________________________________________

Q1: Please provide a brief about the products and services provided by your firm?


Q2. Provide the target market that your firm caters to?


Q3. Please mention the list of countries and their respective locations where your firm is operating?

Country1: _____________Address: ____________________________________________

Country2: _____________Address: ____________________________________________

Country3: _____________Address: ____________________________________________

Q4. Do your products go through external certification before being shipped?

a)   Yes

b)   No

Q5. What are the details provided in the purchase order while ordering for materials?


Q6. How does your firm manage rejected supplies? Are they remanufactured or sold out?

a)   They are remanufactured again

b)   They are sold to other customers

c)   Other ___________________________________________________________

Q7. What are the means of transportation of shipment of finished goods?


Q8. Who are your partners in private, government, and independent sectors who help you to conduct business?


Q9. Do you want to build a long term business relationship with our firm?

a)   Yes

b)   No

c)   May be

Q10. What do your customers think about your products?

a)   They are the best in the market

b)   They can be customised to client requirements

c)   They are good but can be further developed

d)   Other __________________________________________________________