Conference planning questionnaire puts the primary focus on gathering relevant inputs from the client to structure a well-knit plan draft of the conference to be held. The various aspects of holding a conference – from the venue selection to the matters of logistics of the resources involved, are dealt in a neatly formulated manner. The client, through this questionnaire, would be benefitted by getting a clear picture about the particulars of making a conference successful.

Conference Planning Questionnaire Sample

Name of the organization: ________________

Official website: _____________

Contact name: _____________

Phone no: ____________

Email: _______________

Fax no: ________________

Contact address: ________________

Q1. Please tell us the total number of attendees (approximate) in the conference.


Q2. Does the holding of conference need to be marketed?

  1. Yes
  2. No

Q3. When will be the conference held? (Please mention the date and the day)

Q4. Is the conference date and location flexible?

  1. Yes
  2. No

Q5. Are there any international attendees?

  1. Yes
  2. No

Q6. Where will be the conference held?

  1. In a hotel
  2. In a public auditorium
  3. Any other place (please mention _____________)

Q7. Is the conference a one day affair?

  1. Yes
  2. No

Q8. If the answer to question 8 is option ‘b’, then what is the duration of the event?

  1. 2 days
  2. 2 to 4 days
  3. More than 4 days

Q9. Will there be provision for lunch in the conference?

  1. Yes
  2. No

Q10. Please provide with a rough estimate of the budget to hold the conference?